Corporate Officer

SpotOn Connections

Spoton Connections

Our client, a well-established Corporate Services Provider, is seeking a Corporate Officer to ensure compliance with legal and regulatory requirements for a portfolio of clients. The role involves managing client portfolios, ensuring adherence to KYC procedures, conducting due diligence checks, and handling client data entry. Additionally, the Corporate Officer will act as the primary contact for the Malta Business Registry via the online MBR portal, facilitating the setup of new companies and submitting statutory forms and filings. Opening bank accounts with online payment institutions and maintaining up-to-date due diligence documents is also part of the responsibilities.

Key Responsibilities:

  • Manage a portfolio of clients and ensure compliance with KYC procedures, due diligence checks, and client data entry.
  • Serve as the point of contact for the Malta Business Registry, setting up new companies and submitting necessary forms and filings.
  • Open and maintain bank accounts, primarily with online payment institutions, and keep due diligence documents up to date.
  • Prepare and draft resolutions and statutory forms for corporate changes.
  • Record and transcribe minutes of meetings as requested by clients.
  • Prepare and submit Beneficial Owner documents during incorporation and for subsequent changes.
  • Communicate and correspond with accountants, auditors, lawyers, and other service providers.
  • Maintain and organize a cloud-based and physical filing system, ensuring accurate retrieval of corporate records and documents.


  • Comprehensive understanding of Maltese company law and the role of a Company Secretary (advantageous).
  • Excellent written and verbal proficiency in English and Maltese.
  • Proficiency in using Office applications and computer literacy.
  • Proven ability to manage multiple tasks independently and take initiative.
  • Meticulous attention to detail in all tasks and responsibilities.
  • Excellent written and verbal communication skills, establishing positive relationships with colleagues and clients at all levels.
  • Collaborative team player with a can-do attitude.
  • Strong sense of urgency and commitment to delivering high-quality work and meeting deadlines.

This position offers opportunities for professional growth and development within the corporate services industry. The Corporate Officer role provides exposure to diverse client portfolios, legal and regulatory compliance, and collaboration with various professionals such as accountants, auditors, and lawyers. As the individual gains experience and demonstrates proficiency, there may be opportunities to progress to higher-level positions, such as Senior Corporate Officer or Managerial roles within the organization.

Join our client’s dynamic team and contribute to their continued success as a reputable Corporate Services Provider in Malta.

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