Corporate Officer

SpotOn Connections

Spoton Connections

Our client, a well-established Corporate Services Provider, is seeking to employ a Corporate Officer to ensure compliance with all legal and regulatory requirements for a portfolio of clients. As a Corporate Officer, you will be responsible for managing client portfolios, maintaining compliance, and facilitating various corporate processes. This role requires a comprehensive understanding of Maltese company law, excellent communication skills, and meticulous attention to detail.


  • Ensure compliance with KYC procedures, due diligence checks, and client data entry.
  • Maintain up-to-date due diligence documents for online payment institutions and bank accounts.
  • Prepare and draft resolutions and statutory forms for corporate changes.
  • Utilize the online MBR portal to set up new companies and submit necessary statutory forms and filings.
  • Record and transcribe minutes of meetings as requested by clients.
  • Prepare and submit Beneficial Owner documents upon incorporation and subsequent changes.
  • Communicate and correspond with accountants, auditors, lawyers, and other service providers.
  • Maintain and organize both cloud-based and physical filing systems for accurate retrieval of corporate records and documents.


  • Comprehensive understanding of Maltese company law and the role of a Company Secretary is advantageous.
  • Excellent written and verbal proficiency in English and Maltese languages.
  • Proficient in using Office applications and computer literate.
  • Proven ability to manage multiple tasks independently and demonstrate initiative.
  • Meticulous attention to detail in all tasks and responsibilities.
  • Excellent written and verbal communication skills, with the ability to establish positive relationships with colleagues and clients at all levels of the organization.
  • Ability to work collaboratively within a team and demonstrate a can-do attitude.
  • Strong sense of urgency and commitment to delivering work to a high standard and meeting deadlines.
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